Conference and Event Management

Participant management

We can provide support with regard to participant management. This will allow your participants to conveniently register for the event, no matter whether participation is free of charge or subject to a participation fee. We will provide the relevant registration links:

  • Online registration links (in German or English) which you can embed in your conference website
  • Participants can easily register via an online form
  • Only for events subject to a participation fee:
    • We can adapt the design (colour and logos) of the registration form to the relevant event.
    • Depending on your needs, we can also create several registration links, such as for
      • regular participants
      • invited speakers
      • the organising team

Services

If participants in your event have to pay a participation fee, the participant management service includes the online registration as well as payment processing and sending of payment reminders. More about administration of participation fees

To keep an overview of registrations and participation fees, you can get access to a reporting tool or receive (password-protected) registration lists at regular intervals.
These contain information about...

  • number of participants
  • participant categories
  • registrations for side events
  • specific details (e.g. about dietary preferences)
  • payments/outstanding invoices (balance)

Registration desk

  • Set-up and staffing of the registration desk at the locations of the University of Vienna
  • If you are interested in a registration desk provided by a fair stand provider, please contact the event coordinator responsible for your event at event(at)univie.ac.at. 

Support by conference staff at the registration desk

If you require staff for the on-site registration desk, you can choose from two types of conference staff:

  • Staff members only responsible for handing out documents (name badges, conference materials,
    …)
     
  • Staff members responsible for processing
    • payments (in cash, by card), including issuing payment confirmations
    • new registrations, including printing of name badges. 

Invoicing is based on the number of actual working hours.

Using the data provided by participants during registration, we can produce name badges for your event. Find out more. Learn more about name badges

Do you have any questions or wish to contact us?

We are looking forward to your enquiry.

Request participant management General contact request

To top