Events are no longer taking place. Wear a FFP2 mask. Keep a distance of 2 metres. Stay safe!

Wearing a FFP2face mask is mandatory in all public areas of the University of Vienna. In addition, wearing a face mask is mandatory in all indoor rooms that are being used by more than one person at the same time. 

Keep a distance of at least 2 metres from others in all areas of the University of Vienna.

Cover your mouth and nose with a disposable tissue or the crook of your arm when coghing or sneezing.

Wash your hands regularly and thoroughly with soap and water or use an alcohol-based hand sanitiser.

Do not use lifts, if possible, or use them alone.

Air out the Rooms regularly at least once every hour.

The following rules for holding events at the University of Vienna apply from 19 May 2021 onwards:

  • Conference and Event Management must be notified of the planned event in advance. Mail to event@univie.ac.at.
  • Room settings compliant with COVID-19 measures are coordinated with Conference and Event Management.
  • FFP2 face mask
    • The use of FFP2 face masks is mandatory.
  • Access tests
  • Mandatory registration
    • There must be compulsory (GDPR-compliant) registration including seat allocation documentation for events with allocated seats.
  • Minimum distance of 2 metres
    • A minimum distance of 2 metres must be kept, except when at an allocated seat.
  • 1 free seat
    • At least one seat must be kept empty between groups of visitors.Events with allocated and labelled seats
  • Events with allocated and labelled seats that have been approved by the authorities can take place,
    • with no more than 3,000 participants outdoors, and
    • no more than 1,500 participants indoors.
  • The room capacity at event locations with fixed seats is reduced to no more than 50 %.
  • Without allocated seats
    • Events without allocated seats can take place
    • with no more than 50 participants (indoors and outdoors).
  • Obligation to notify the authorities and obtain approval
    • The obligation to notify the authorities applies to events with more than 11 participants.
    • Events with more than 50 participants require approval from the health authorities.
  • Catering
    • Catering is subject to the same rules as gastronomy.
    • No serving of food and drinks during events without allocated seats
  • Prevention plan and COVID-19 officer
    • Every event organiser must prepare a prevention plan and
    • appoint a COVID-19 officer.
  • The applicable hygiene rules and rules of conduct have to be announced on notices on site and/or communicated in advance.
  • For events with more than 50 participants, the equipment that is needed to follow the applicable hygiene rules and rules of conduct is provided and checked by Conference and Event Management/Facility and Resources Management.
  • Musical interludes without singers and winds as well as rehearsals and performances of small string ensembles as part of events are permitted indoors provided that the hygiene rules and rules of conduct are observed.
  • Closing time is at 22:00.
  • The responsibility of and the risk involved in holding the event lie solely with the organiser.

Exams and teaching operations have first priority when it comes to room allocation. Once this demand is met only a limited number of rooms will be available.

Fairs at the University of Vienna

In addition to the rules for holding events at the University of Vienna, the following rules apply to fairs:

  • An area of 20 square metres must be available per visitor

Registration

Persons who will presumably be present at the event venue for more than 15 minutes have to provide their name and phone number

  • The organiser is obliged to collect these personal data.
  • The organiser is obliged to erase these data after 28 days.
  • This mandatory registration does not apply to events that primarily take place outdoors.

Access tests

Validity of tests:

     

  • Antigen self-test that was entered in a data processing system: 24 hours
  • Antigen test (taken at a testing station, doctor’s office or pharmacy): 48 hours
  • PCR test (e.g. “Alles gurgelt” (everbody gargle) initiative in Vienna): 72 hours
  •  

Exceptions* for recovered and vaccinated persons:

     

  • Person who have recovered from a SARS-CoV-2 infection do not have to present a negative test result if their official notice for self-isolation (‘Absonderungsbescheid’) was not issued more than six months ago.
  • Laboratory tests for antibodies are valid for three months.
  • Persons who have been vaccinated against COVID-19 do not have to present a negative test result if they got their first vaccination dose at least 22 days (but no more than 3 months) before and/or if they got their second vaccination dose no more than nine months before.
  •  

* In both cases, participants have to present valid evidence.

Gastronomy / Catering

  • Access tests 
  • Mandatory registration 
  • A group of guests may comprise
    • no more than 4 adults (+ children) for indoor events and
    • no more than 10 participants for outdoor events. 
  • A minimum distance of 2 metres must be kept between persons at different tables
  • In indoor rooms, eating and drinking is only permitted at the seat
  • Eating and drinking at the counter (bar) is not permitted
  • Self-service buffets are permitted subject to adherence to the hygiene rules
  • Every restaurant and catering outlet must
    • prepare a prevention plan and
    • appoint a COVID-19 officer.          
  • Employees with direct contact to customers must wear an FFP2 face mask
  • Employees with direct contact to customers who get tested as part of COVID-19 tests for their professional group are allowed to wear an ordinary face mask instead of an FFP2 face mask. 
  • Closing time is at 22:00.

The obligation to notify the authorities applies to events with more than 11 participants

Please notify the authorities of your event by sending an e-mail to veranstaltung@ma15.wien.gv.at providing the following information:

  • Organiser or name of the company/association
  • Type of event
  • Address and/or address of the company/association seat
  • E-mail address / telephone number
  • Event venue
  • Number of participants
  • Date(s) of the event(s)

The notification of the authorities must also include a prevention plan providing the following information:

  • Regulations regarding the training of employees and measures to minimise the risk of infection based on a risk assessment, in particular
  • regulations for guiding the flow of participants;
  • specific hygiene regulations;
  • regulations regarding the procedure in case of a SARS-CoV-2 infection;
  • regulations regarding the use of sanitary facilities;
  • regulations regarding the serving of food and drinks.

If you do not notify the authorities on your own behalf, you have to enclose a written authorisation.

Your COVID-19 contact person at the Conference and Event Management of the University of Vienna:
Falk Pastner
Head of Conference and Event Management
Phone: +43 664 60277-17600
E-mail: falk.pastner@univie.ac.at

Updated on: 10 Mai 2021