Step by step event organisation
7. Reviewing and confirming the service overview
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7. Reviewing and confirming the service overview
Based on your requirements, we will prepare a quote that includes the costs for the premises as well as the technology, equipment, furniture and staff for your event. Check the service overview you have received from us and accept the quote in writing or inform us about any necessary changes.
8. Signing the contract, obtaining approval and invoicing
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8. Signing the contract, obtaining approval and invoicing
If you accept our quote, we will send you the contract documents based on it. Please send us the completed and signed application as soon as possible so that we can follow the University's internal approval procedure. As soon as the application has been approved, we will send you the countersigned application by e-mail. Depending on the agreement, we will then issue an initial invoice, which usually contains the full amount of the expected costs.
9. Safety and fire protection check
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9. Safety and fire protection check
Your safety is important to us! On the day of the event, we invite you to join us in checking the implementation of the event with regard to safety and fire protection.
10. Exchanging information
© University of Vienna / Klaus Pichler
10. Exchanging information
Keep us up to date and contact us if you need help or have any questions. We will support you in the run-up to the event as well as on the day of the event. We are your point of contact. Please do not hesitate to contact us if you have any questions or problems.
11. Checking and settling the final invoice
© pixabay
11. Checking and settling the final invoice
At the end of the event, you will receive the final invoice from us, which is based on the services we actually provided. Check the invoice and, if necessary, transfer the outstanding amount to the account specified. We will be happy to help clarify any questions you may have about the invoice.
12. Giving us your feedback
12. Giving us your feedback
Were you satisfied with the organisation and running of the event? Inform us about your experiences and, if necessary, about any difficulties you encountered with your event.